# Room Reservations ## expand\_more Winthrop has many spaces available for community members to make the most of their time in Winthrop! Browse the [Winthrop website](/rooms) to learn more about Winthrop's rooms. Many spaces are open 24/7 for use without reservations, some are freely available for use unless there is a scheduled event, and some require reservations (by members of the Winthrop House community only). This page has a lot of information about the process and policy for reserving space in Winthrop. We're sorry, we know it's a lot! However, we get a **HUGE** number of requests for our limited space! This information is here to help all of us fairly allocate the spaces as easily as possible, with the goals of (1) helping Winthropians make the most of their home, and (2) being respectful of all members of our community (including our custodial team, other users of the room, and other Winthrop residents). ## Room Reservations For rooms that require reservations, many can be booked using RoomBook but some require contacting the Winthrop House Administrator . - Reservations are permitted **from 9 AM-11 PM,** for at most **three hours.** - Requests must be submitted at least 48 hours in advance. Requests for Sunday or Monday should be submitted by Friday 12pm, so that there is enough time to review them. - If you do not receive an email confirming the reservation, **you are not permitted to use the space.** - Non-party reservations can be made up to 1 month in advance - **No recurring** reservations - All spaces are set as-is. - No setup or room configurations will be approved. - An individual requesting the space **must be** an active undergraduate student residing in Winthrop House, or faculty/staff affiliated with Winthrop House. - You must be present during the entirety of the event. - Dining: - Interhouse dining restrictions apply for all non-Winthropians coming into the House for approved meetings. - Requests for the Private Dining Room (PDR): **no outside food** during the servery open hours - For parties/private events in Winthrop House Common Spaces **(Beren Rooftop Common Room only)** - Please see the [Party Registration page](/parties-alcohol) for more information. - Please note that priority will be given to students who live in hallway singles. Students in suites should seek to use their suite common space first. **Hosts are responsible for cleaning up.** Collect and remove all trash when your party ends (i.e., do not leave it until the next morning), including in public areas like hallways and stairwells. And please recycle your empties. Any damage should be reported to the House Building Manager. - Cleaning supplies are available in the House: see for details. Make sure you know where they are and make sure to use them as needed. - If there is any mess or damage in the common space after your event, you **may be term billed** for the costs of cleaning or repairs. - After a party in a Winthrop Common Space, you must **send a photo** of the space to the House Administrator () and Building Manager ([sarah\_gallant@fas.harvard.edu](mailto:sarah_gallant@fas.harvard.edu)) confirming that the space has been cleaned and emptied of trash and recycling. - Reservations for Student Organizations: - Student Organizations are welcome to request to hold events or meetings in Winthrop House, provided the individual requesting the space is a Winthropian and an active member of the student organization. - Recurring meetings are not allowed, as it prevents others from using the spaces. - Sorry, no parties for student organizations in Winthrop House. Social events are occasionally approved, but no alcohol and not after 10pm. Note that if a student organization's social event is approved, you will need to follow both [the Winthrop House party process](/parties-alcohol) and also the process for student organizations, including registering your event with the DSO (see the [DSO website](https://dso.college.harvard.edu/policies/health-and-safety#responsible-social-events) for more details). If your request for a social event in Winthrop House is not approved, we encourage you to connect with JR Bagley from the DSO and visit the [SOCH website](https://dso.college.harvard.edu/soch) for event spaces and reservation opportunities. - The House Office reserves the right to approve or decline room reservation requests and update reservation guidelines. - For all departments and offices seeking to reserve space within Winthrop House, please contact the House Administrator: If a space is not available for your event, space may be available at the [SOCH](https://dso.college.harvard.edu/soch) or the [Campus Center](https://commonspaces.harvard.edu/smith-campus-center/about). Please note students are also responsible for all space and event policies in the [Harvard College Handbook for Students](https://handbook.college.harvard.edu/). Failure to follow these policies and expectations can lead to loss of access to House and College Common spaces. ## How To Reserve a Room on RoomBook For rooms bookable via RoomBook: - Go to the [RoomBook website](https://roombook.harvard.edu/), select the FAS shield - Select Winthrop House. - Enter the date or click the grid icon and select the date. - Enter the start time and end time (Please try to limit individual meetings to no more than two consecutive hours) - Enter expected attendance (number of attendees). - (Optional) Click the “Room Type” drop-down to narrow the search by room type. - Click the “Find Space” button. - A grid will appear that lists the spaces that can accommodate your expected number of attendees. - Select a room by clicking the “+” next to the room you want. Note: Solid blue indicates the room is already booked. - Scroll down and click the “Continue” button. - Enter the event name. - Select the event type. - Select “Winthrop House Students” from the Group drop-down list. ## Room Space Capacity: Below are space capacity for some of the popular spaces. To see all available spaces that can be reserved please visit [Roombook](https://roombook.harvard.edu/). SortRoom/SpaceCapacity[Junior Common Room (JCR)](/junior-common-room) 30 [Beren Terrace Common Room](/beren-terrace-common-room) 20 [Beren Rooftop Common Room](/beren-rooftop-room) 30 [Mobley Student Kitchen](/student-kitchen) 3 [Private Dining Room](/rooms/dining-hall) 15 [Music Practice Room](/music-rooms) 2 [AV Seminar Room](/av-seminar-room) 31 [Meeting Room S009](/meeting-room-s009) 8 [Meeting Room S106](/meeting-room-s106) 8 [Common Room S408](/common-room-s408) 6 (sitting) [Common Room S440](/common-room-s440) 9 (sitting)